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How to Host an Award Ceremony to Remember

If you’re hoping to truly wow your special guests and elevate the gravitas of their achievements to the highest possible level you can, throwing a ceremony to remember is a must.

Achievements deserve to be celebrated, and award ceremonies can provide a mighty morale boost for anyone from employees to sports players; making them popular events across many different industries. It’s a win-win!

If you feel like you need that special something to propel your awards ceremony to the next level, here are some top tips that you may want to check out.

how to host an awards ceremony

Opt for Authenticity

Choose a theme! A half-hearted affair likely won’t make the grade, particularly if you want people to remember it, so building your event around a theme, even if it’s just a loose guideline, can help you beautify your ceremony.  

Opting to make the event come across as authentic as you can is a must. This means lights, music, the right venue, and dazzling awards that reflect the achievements being celebrated.

A good way to make the event look a little fancier is to enforce a black-tie dress code, or you could choose a masquerade theme and embrace the masked elegance of Medieval Venice. The choice is yours — just make sure to commit to your theme.

At Laser Crystal, we specialise in creating beautiful bespoke awards that would look truly stunning on your recipient’s mantlepiece, or any mantlepiece for that matter. So if you have a design idea in mind, get in touch; we’d love to make you an award that stands out just the way you want it to.

Hire Entertainment

Live music usually goes down a storm, especially later on in the evening after some free champagne (offering a free glass of fizz at the door is a neat detail that emanates sophistication).

You should try matching up your entertainment to your theme too. For example, perhaps a string quartet would be an elegant choice for a luxurious-style theme or a rock covers band if you’d prefer something more casual.

Get the Lighting Sorted Out

The right lighting can create a powerful sense of grandiosity and make your event feel like an important ceremony, just like it deserves to.

You can use great lighting to create just about any type of atmosphere you’d like. Lighting can often get tragically overlooked in the world of event planning, so make sure you don’t miss out on the many benefits they have to offer.

Personalise the Handover

For an award to be special, the recipient needs to be made to feel special. Before you hand them their beautiful custom trophy, make sure you say a quick, personalised speech about why they’re getting the award; this makes it feel more meaningful.

Choose the Dream Venue

The venue itself will end up dictating much of the way your ceremony goes down, at least in the planning aspect.

Make sure you choose a venue that can cater to all your needs, ideally one that embodies your theme too.

Remember to check with the venue owners if they have the space and the right licences for every element you wish to include in your ceremony (they might even be able to help you organise entertainment through their contacts, or they might even provide you with it as part of a deal). 

Stick to the Plan

By sticking to a dependable timing plan, you’ll likely have no trouble moving the event along in the best way possible; just be sure to enjoy yourself too! This is an incredibly important aspect of the entire event, so don’t forget it.

Ensure You’ve Ordered Your Awards in Time for The Ceremony

What could be worse than organising every detail of your award ceremony down to the t, to discover that you either haven’t ordered your awards or you’ve left it too late. An award ceremony really isn’t complete without the awards.

This is where Laser Crystal is here to help. As soon as you have a date for your upcoming award ceremony get in touch with us and we’ll put the date in the diary. We’ll then talk you through the award design process and create a bespoke award that truly reflects your ceremony and the special achievements you’re there to celebrate and honour.

Awards at award ceremony

Once the awards have been designed and created we’ll ship the awards to you via a next working day delivery service, ensuring they’ll arrive in plenty of time for your events.

Find out more about our design and delivery process on our How To Order & FAQs page.

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